Below are the steps to get your valuable information out of FastRecruit and back into your ARMS Recruiting Database. This article covers the steps for exporting Recruits, and also for exporting Notes. If you need any further help with these steps, please contact firstname.lastname@example.org.
Step 1: Export your Recruits from FastRecruit onto a .CSV file
Within the Recruits Tab in the FastRecruit Web portal, click the "Bulk Actions" button and select "Export Recruits" from the menu. In the "Export Recruits" menu, you will be presented with a number of different filters that you can use to adjust which Recruits are included in your Export. If you leave each filter blank, your entire database will be exported.
Below are the filters available for your Export that can be used individually or in combination together:
- Updated From/To Dates: By setting these filters, all newly added Recruits and also all existing Recruits with updated information (grad year, club team, etc) from the selected time period will be included in the export file.
- Created From/To Dates: These filters will include only new Recruits that were added to your database during the selected time period.
Once you have set your desired filters, click the "Export Recruits" button to create a .CSV export file containing your Recruits.
Our recommendation is the set the 'Updated From Date' field to the beginning of your recruiting season and leaving the rest of the fields blank. This will generate an export of only new or edited recruits this season.
Step 2: Export your Recent Notes onto a .CSV file
To export any newly-created Notes from FastRecruit and into JumpForward, use the Reports tab within the FastRecruit Web portal and then select "Notes" from the menu. Use the available filters to select the date range of Notes to include in your Export, and while you also have the option to select a particular Recruit or Author (coach) to Export Notes for, you will likely want to leave these filters blank to include all Notes from the selected Date Range.
Once the correct filters are selected, click the "Export Notes" button. Your Notes will be exported as a .CSV file.
Step 3: E-mail ARMS Support the 2 .CSV files you generated fromFastRecruit
Use the following information as a template for your e-mail:
Subject: Recruit Data Import Request
ARMS Support Team,
My name is _______ with the _________ team. Attached are two .CSV files containing updated information and notes taken about our recruits. Please update the information in our ARMS database with this information.
Attachments: The 2 files downloaded from FastRecruit